Student Employment, Information for Students

Employment can be a very important part of your experience at Montana Tech. Working while attending college can help defer the cost of education, assist you in learning valuable time management skills, and give you transferable experience when you enter the job market.

Resources

• Student Employment Policy & Guidelines
• Job Classifications

Types of Work

Montana Tech has numerous student positions available. Student positions fall into two categories:

• Work-Study
• Institutional Positions

Work-study is part of a total financial aid offer based on financial need. The work-study offer is the maximum that may be earned during a school year while employed at Montana Tech.

Institutional positions are part-time student jobs funded entirely by a department and may be available if you do not qualify for work-study funds.

Finding a Job

Montana Tech has a wide variety of student positions, which are available in nearly every academic and administrative department on campus.

On-campus jobs are posted through Career Services in DR2.0. Once a position of interest is found, complete the application process. After a decision to hire is made, supervisors will notify the student(s) selected as well as those not selected.

Paperwork

Once you are hired, you must complete the student employment paperwork.

If you have previously worked on campus, contact Jenna Snow in Enrollment Services at jsnow2@mtech.edu or 406-496-4223 for a student employment certification form.

If you are new to student employment, you must pick up student employment paperwork from Jenna Snow in Enrollment Services, SSC 3.126. She will explain the forms and policy and procedures. Contact Jenna at jsnow2@mtech.edu or 406-496-4223 with any questions.

Getting Paid

Timecards

Pre-printed time cards will be sent to the hiring department once completed paperwork has been processed.
All time cards:

• Are due in the Financial Aid Office by the first working day following the end of each pay period for which time is being reported. Classified employees will be paid bi-weekly (if this falls on a holiday, cards are due by noon on the next business day);
• Need to be completed in ink, signed by the student employee and supervisor;
• Are only accepted if delivered by the supervisor, administrative associate, or other campus official. Timecards will be accepted from a student only if they are sealed in an envelope signed by the supervisor.

Paychecks

The student pay period is bi-weekly. Students are paid on the Wednesday that falls two weeks after the end of a pay period. Students that do not have direct deposit, paychecks will be mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract.

• Students leaving for break that want their last check mailed to them should provide a self-addressed and stamped envelope to the Payroll Office, MG 205.

Students that would like paychecks electronically deposited should submit the Electronic Payroll Deposit form to the Budget and Human Services Office, MG 205.

• The first check after signing up for electronic deposit will be mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract; subsequent checks will be electronically deposited.

Confidentiality Issues

In many of the positions available, you may have access to confidential material. Students are expected to respect the confidential nature of information they may read or overhear concerning students, parents, faculty, staff, alumni, donors, or vendors including income information, tax information, grade and job evaluations, documents relating to performance, salary and fringe benefits, insurance information, account information and other administrative or personal information.

All student employees must complete a FERPA training course upon beginning employment at Montana Tech. Supervisors should identify confidentiality issues with all student employees.