Information for Employers

Employment can be a very important part of a student’s experience at Montana Tech. Working while attending college can help to defer the cost of education, assist in learning valuable time management skills, and give transferable experience to students when they enter the job market.

Resources

• Student Employment Policy & Guidelines [PDF]
• Job Classifications [PDF]
• Student Employment Justification for Higher Wage [PDF]
• Student Employee Wage Change Request [PDF]
• Student Employment Certification [Fillable PDF]
• Meaningful Student Employment [PDF]
• Student Employee Onboarding [PDF]

Finding a Student Employee

Available positions can be posted through Career Services in DR2.0. Create an employer account or login to your existing DR2.0 account to post jobs and search for students interested in on-campus jobs.

Student Employment Paperwork

Once you hire a student, they must complete the student employment paperwork.

If the student has worked on campus as a student employee within the last two years, they are not required to complete the New Student Employee Packet again. Simply complete the Student Employment Certification form and submit it for processing. Contact us at studentemployment@mtech.edu or 406-496-4223 if you are unsure or have any questions.

If the student is new to student employment, the student must pick the Student Employment Packet in Enrollment Services, SSC 3.126 where the forms, policy, and procedures will be explained. Contact student employment at studentemployment@mtech.edu or 406-496-4223 if you are unsure or have any questions.

Please make sure that all fields on the certification are completed and signed to avoid processing delays. If more information is needed, we will reach out to you via email about the required documents. Student employees are not allowed to begin work until all necessary paperwork is complete and turned in.

Paying a Student Employee

Time Cards

Montana Tech uses pre-printed timecards. Supervisors will receive pre-printed timecards from Student Employment through inter-campus mail once complete paperwork for each student employee is received and processed.

It is up to the student and supervisor to ensure timecards are returned to Enrollment Services by the 5:00 p.m. deadline.

All time cards:

• Are due in the Enrollment Services Office by 5:00 p.m. of the first working day following the end of each pay period for which time is being reported. Classified employees will be paid bi-weekly (if this falls on a holiday, cards are due by noon on the next business day);
• Need to be completed in ink, signed by the student employee and supervisor;
• Should be filled out using the quarter hour system and hours should be totaled by the student and supervisor prior to submitting the timecard.
• The clock below shows the quarter hour system. Anything in the range of 00 = .0, 15 = .25, 30 = .5, and 45 = .75.
  
• Late timecards will be processed on the next regularly scheduled pay period.

Paychecks

The student pay period is bi-weekly. Students are paid on the Wednesday that falls two weeks after the end of a pay period. Students that do not have direct deposit will have their paychecks mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract.

• Students leaving for break that want their last check mailed to them should provide a self-addressed and stamped envelope to the Payroll Office, MG 205.

Students who would like their paychecks electronically deposited should sign up for Direct Deposit through Cyber Bear.

• The first check after signing up for electronic deposit will be mailed to the address provided on their current Student Employment Certification Form/GRA Contract/GTA Contract; subsequent checks will be electronically deposited.

Confidentiality Issues

In many of the positions available, students may have access to confidential material. Students are expected to respect the confidential nature of information they may read or overhear concerning students, parents, faculty, staff, alumni, donors, or vendors including income information, tax information, grade and job evaluations, documents relating to performance, salary and fringe benefits, insurance information, account information and other administrative or personal information.

All student employees with access to any Student Academic Information must complete a FERPA training course upon beginning employment. Supervisors should identify confidentiality issues with all student employees.