Travel on Sponsored Projects

It is the responsibility of the PI and department to:

  • ensure all expenditures follow University travel procedures or any specified terms and conditions of the respective award, such as federal travel requirements, 
  • cover any travel costs above allowable rates, and
  • ensure the conference/meeting organizer has a written code of conduct/policy which addresses discrimination, harassment, and retaliation. Additionally, ensure the conference/meeting organizer provides information about how to report a violation of such (whether include such code of conduct/ policy, or otherwise provided).

Unallowable expenditures must be transferred to a non-restricted account.

Domestic Travel

See our Travel Procedures (under the 'Travel' heading).

Foreign Travel

Some sponsors may require approval prior to foreign travel. Refer to and follow sponsor terms and conditions or policy statement. It is the responsibility of the PI and department to use a certified U.S.-flag air carrier. There are limited circumstances under which a foreign-flag air carrier may be permissible. There may be an Open Skies Agreement, or other bi/multi-lateral agreement(s) that meet the compliance requirements of the Fly America Act. Refer to your sponsor terms and conditions/policy statement to ensure compliance.

If U.S.-flag air carriers, or agreements as cited above, are unavailable for any segments, including emergency situations, such variance must be documented and retained by the PI/department. Such documentation may be located via an attachment such as this Foreign Air Travel Certification or other descriptive document.

If working with a travel agent for foreign travel, be clear that you are required to use U.S.-flag air carriers for your entire flight, if possible. Not all airline affiliates are certified U.S.-flag air carriers. If any given leg of your flight does not use a U.S.-flag air carrier, your travel agent should be able to verify that no U.S-flag air carrier is available for that segment of flight.

Reference: Federal Travel Regulations, Chapter 301 Subchapter B, U.S. Flag Air Carriers (section 301-10.131 through 301-10.143)

See our Travel Procedures (under the 'Travel' heading) and complete UM's International Travel Registry at least 30 days prior to departure.

Non-Employee Travel

(Guest speakers, etc.)

The same procedures will be followed as outlined above for domestic and foreign travel.

See our Travel Procedures (under the 'Travel' heading).