Congratulations! You've Been Funded. Now What?
Once you've received an e-mail from the Research Office letting you know that your project has been approved here's what will happen:
Step 1: Orientation & Training
An orientation session will be scheduled for you as well as your mentor, at which time you will complete employment paperwork and pick-up timecards. If it's your first time working for the University in any capacity, be sure to bring two forms of valid identification as listed on the Employment Eligibility Verification I-9 form. See Appendix F, Required Paperwork, on the Undergraduate Research website for more information on all required paperwork. If you have questions about the employment paperwork after being approved, please contact the Research Office or Career Services. During this orientation you will also receive URP Program instructions and training on the Responsible Conduct of Research. Any student working with hazardous materials must attend a Safety Seminar. Please contact Marilyn Cameron to schedule your training, 406-496-4463. See Appendix D, Safety Requirements, on the Undergraduate Research website for more information. If your project involves the use of human subjects or the use of personal data utilizing private information of individuals, it will be subject to the University of Montana's "IRB" approval. If applicable please contact Miriam Young for review of your project, 406-496-3787. See Appendix C, IRB Approval, on the Undergraduate Research website for detailed instructions and guidelines. Dates and times for the orientation and each of these training sessions should be listed in your acceptance letter, or provided shortly after your acceptance into the URP Program.
Step 2: Tracking
You must submit timecards signed by your Mentor indicating that sufficient progress has been made. Timecards need to be turned in to the Research Office by the 18th of each reporting period in order to be paid in a timely manner. The Research Office will send reminder e-mails to the URP student and their mentor each month.
Also, students must register for URP Credits in the Spring Semester. The class will be listed under your department and your mentor with the course number of XXXX 490, XXXX 4980 or XXXX 4986. Please call the Research Office if you do not see this option for your department and/or mentor.
Step 3: Reporting
You must submit an electronic abstract for your project, a brief personal biography and a personal photograph (in the field or lab conducting research). A reminder email will be sent out with a due date early in Spring Semester. Your write up should be professional and represent your project and you as a researcher. A photo of you conducting your research is best. The Research Office will let you know when these materials are due.
Step 4: Presenting
All grant recipients are required to present their research results at the Spring Undergraduate Research Fair held on the Montana Tech campus, sometime in April. The specific dates of the Spring Fair will be announced by email during the Spring Semester. See Appendix G, Spring Fair, on the Undergraduate Research website for details. Also find more information on creating research presentations on the Undergraduate Research website.
Grant recipients are also encouraged to present their research findings at:
- The National Conferences on Undergraduate Research
- Sigma Xi Annual Conference
- The Montana Academy of Sciences Annual Meeting
or other appropriate professional meetings. Additional funding may be available for approved paper presentations. Limited funding is available to assist students in travel to off campus conferences. Review Appendix H, Presenting Off Campus, on the Undergraduate Research website for information on how to apply.
Introduce yourself and make a brief introduction about your topic (may include how you became interested in the research topic, new discoveries or theories, or universal themes relevant to your topic).
A general guideline for the sections of your presentation is: research topic, methodology, results and conclusion. Work with your mentor to determine what is important about your research. Make sure to include some time for questions from the audience.
Make sure PowerPoint slides are readable - text should be a readable size and with enough color contrast to the background so it is easy for the audience to read.