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Moodle 2

Wimba (Blackboard Collaborate) Instructor

What is Wimba?
Do I Need Any Special Equipment?
Which Browser Works Best with Wimba?
How Do I Create a Wimba Classroom in Moodle 2?
How Do I Access My Classroom Once it is Created inside Moodle 2?
How Do I Run the Wizard?
How Do I Make the TALK Button Work?
How Do I Change the Settings for My Classroom?
How Can I Add Content to My Classroom?
How Do I Use the Application Feature?
How Do I Make Archives of My Lectures or Sessions Using Wimba?
How Do I Access the Archives for My Course?
How Do I Rename My Archives?
Who Can I Contact for Help with Wimba?


What is Wimba?

Wimba was purchased by Blackboard and has been merged with Elluminate Live! into a new platform called Blackboard Collaborate.  Wimba will be available until 2015, so Montana Tech is still using Wimba.  However, in Moodle 2, you might see the name, Blackboard Collaborate.

Wimba Classroom is an educational collaboration tool that will allow synchronous delivery or asynchronous archiving of online lectures.  It provides a virtual classroom that instructors and students can learn and interact in real time with audio and video.  Lectures can be recorded and archived for future access by students for an asynchronous environment.  Downloads of the archived lectures in MP3 and MP4 formats are available for students to use on their portable devices for frequent listening if their instructors have chosen to allow this option.


Do I Need Any Special Equipment?


Instructors and students should use quality USB headsets with echo cancelling and background noise reduction with attached microphones.  The built-in speakers and microphones on some of the newer laptops will work with Wimba eliminating the need for headsets.

Which Browser Works best with Wimba?


You can use either Mozilla Firefox or Internet Explorer. Wimba will not work with Internet Explorer 10 currently, but it will with version 9. The Wimba Wizard will have to be run one time with each browser or computer you use.

How Do I Create a Wimba Classroom inside Moodle 2?


Log into Moodle 2 by going to MyMtech on the Montana Tech website:
www.mtech.edu > MyMtech > Sign in with CAS (Your Tech authentication credentials) > Moodle Course

Screen shots of Moodle 2 login

Once inside your Moodle 2 course, turn editing on

Turn Editing On

Navigate to the section you want to place your Wimba Classroom. Note: one room per course is recommended although you have the capability to create a Wimba Classroom within each section.  Multiple rooms could cause confision for your students.
Click on the link with the green plus sign in front of the Add an activity or resource. In Moodle 2, the list of activities and resources can be in one list depending if you select the Acitivity Chooser to be on or off in the green left hand menu after you turn editing on. If you click the name of the activity or resource, a description of it will appear in the right-hand column. Select Blackboard Collaborate Classroom and click on Add at the bottom of that page. If you want the Acitvities and Resources to be like they were in Moodle 1.9 as separate lists, then click on, Acivitiy Chooser off, under Settings.  You will not get a description of the activities or resources in this view.

Add and Activity or Resource

A window will pop-up for you to create the classroom,  A short descriptive name (50 characters or less) should be filled into the *Activity Name Box. Select New Room in the drop down arrow after *Associated Room.  As soon as you select New Room, a Script Prompt will ask for the name of the New Room. Fill in the name and click ok.

Name Bb Collaborate Classroom

Script Prompt for Name

Click on Save and Return to Course or Save and Display (If you select Save and Display, you will still have to go back to the main page.)

Save and Return to Course

When you are back on the main page of your Moodle 2 course, you can scroll to the section you placed your classroom.


How Do I Access My Classroom Once Created Inside Moodle 2?


Log into your Moodle 2 Course by going to MyMtech on the Montana Tech website:
www.mtech.edu > MyMtech > Sign in with CAS > Moodle 2 Course

Screen shots of Moodle 2 login

There are three ways to access your classroom from your Moodle 2 course.

1. Scroll to the section where you built your classroom and click on the name of the room.
    A window will open stating that the Blackboard Collaborate Classroom should now appear.
    If it does not, please click this link to open it. Click the link if the room has not opened.

Click this link to enter classroom.
    A window will open (Wimba people teach people)

Run Wizard

If you have never run the wizard before, you need to click on RUN WIZARD.
If you have run the wizard before, choose the second option:

"If you have completed the wizard previously, click here to enter Wimba Classroom."



How do I run the Wizard for Wimba?

Step 1: When you first login to Moodle and click on your Wimba classroom, you should be prompted to run the wizard.

Wizard


Step 2:
The first check is for pop up blockers. If the wizard stops here – check at the top or bottom of the window for a yellow information bar if you are using IE. Right click the yellow bar and select the option to always allow pop ups from this site. If using Mozilla and the wizard gets stuck here, go to the far right top of the window and click on the options button and choose allow pop-ups for mtechlive.wimba.com and then hit retry test. The wizard should pass the pop up blocker test.   More help with pop-up blockers.

 
Wizard  

Step 3: The second wizard test is for Java. If the wizard stops here, look at the top bar of the window and you might see something like “This website wants to run the following add-on, Java … If you trust this website and add-on and want to allow it to run, click here”. Click on Run Add-on. On the screen that asks,” Do you want to run this ActiveX Control?” click run. The wizard might start over. It should pass the Java test. More help with Java.

Wizard

Step 4: The next test is the Signed Applet – If you get the Warning – Security Window – The application’s digital signature has been verified. Do you want to run the application? – click run.

Wizard

Step 5: The text chat should have no problems.

Wizard

Step 6: Playback will take awhile for the WimbaMedia bar to load. If you hear the recording and see the colors going up and down the bar, click next. If not, click on troubleshoot Audio.


Wizard

Step 7:
Recording will also take awhile for the WimbaMedia bar to load. When it has loaded – use your mouse to click on the Talk button. It should turn orange. Holding it down, say something and then let go. You should hear what you said repeated back to you.


Wizard
Step 8: Next hit "Launch!" after you passed the Wizard.

Step 9: You should be able to enter the classroom by clicking on the Enter button. You must click on the Talk button with your mouse until it turns orange in order to be heard. You can also hold the ctrl key down. If you are not hearing anyone or are unable to talk, you can let people know by typing in the text chat window in the bottom left of the room and hit enter.
Talk Button and Chat Window
Step 10: Make sure your desktop speakers are turned off if you are using a headset to reduce feedback in the whole system.

Second Way to Access Classroom in Moodle 2

2. On the main page of your Moodle 2 course, navigate to the green home block on the left hand side.
    Click on the gray arrow in front of the name of your course which expands the menu of sections.
    The sections will be dates or topics depending on how you set up your course.   
    Click on the gray arrow  in front of the section you placed your classroom.
    This should let you see the name of your Wimba classroom to click on.

Enter Classroom

3. Click on either of the first two ways to get into your Classroom.  Then click on the Blackboard Collaborate Classroom link in the breadcrumb trail.

Enter Classroom the third way 

Then double click on the name of the room.  This third way to enter the Classroom will be how you get to the archives. See the topic. "How Do I Access the Wimba Archives for My Course?".

Enter Classroom the third way.


How Do I Make the TALK Button Work in Wimba?

Once inside the Classroom, you must click on the TALK Button with your mouse until it turns orange and keep holding it down in order to be heard in the system.  You can also hold the Ctrl key down on your keyboard.  You can lock the TALK button by clicking options and locking the TALK.  If you are not hearing anyone or are unable to talk, you can let participants know by typing in the text chat window in the bottom left of the room and hit enter.  Most of the time, it is necessary to toggle the TALK on and off with other participants in the room to keep from creating a feedback loop. 

 Lock the talk button and the chat feature


 How Do I Change the Settings for My Classroom?

If you are planning to record and archive your lectures, you should go in and make sure the archives will automatically open for your students.  You can do this by either clicking on the name of the room in the main content section in your Moodle course or by clicking on the name of the room in the navigation pane under the section you placed the room. 

 Enter Classroom

You should come to a window that looks like this:

Blackboard Collaborate Classroom 

You must click on the Blackboard Collaborate Classroom link in the breadcrumb trail to get to this screen:

 Change Settings

You will see this screen next.  It will open first on the Room Info tab.  You will have to click on the Archives tab to check if the archives are checked to open automatically.

Archives 

You can make other changes to the settings of your room here, but most of them can be left as their default.  If you make any changes make sure you click on the SAVE ALL button at the bottom of the page.


How Can I Add Content to My Classroom?

Click on one of these ways to enter your Classroom:

Enter Classroom

You should come to a window that looks like this:

Enter Classroom

Click on the Blackboard Collaborate Classroom link in the breadcrumb trail to come to the next window.

Add Content

You must click once on the name of the room in order for the menu options to become available.
Double clicking the name will open the Classroom.  When the name of the room is highlighted in blue,
you can click on Content which will open this window:

Default Content Folder

Click on Default Content Window to see this next screen:

Browse to add content to Classroom

You can click on browse to go get the content you want to upload inside Classroom. The default is to display the content in the eboard which allows you to interact with your content.  If you would rather just have it in the content frame, uncheck the box for the eboard.  Then you click on Add.

Your window will look like this:

Content is added

Your screen will look like this after you upload your content (PowerPoint or PDFs). You might have to expand the Default Content Folder to see your PowerPoint Slides. You can navigate your slides with the arrows on the top right or you can click on their individual names in the right hand bar.  If you click on the P button, it will show you a preview of your slide that your audience does not see unless you push it out to them after you preview it.

Navigate Slides and Lock Talk

By clicking on Options, you can expand a menu to Lock Talk the Talk Button if you are going to be presenting.  If you are going to be talking back and forth, it is better to toggle the Talk Button by using the mouse to hold it down or by using the Ctrl key.  The Talk button had to be orange for the audio to be working.

Here is another way to load content into the Classroom:

First go into your Classroom in one the following ways:

Enter Classroom

You can add content to your Classroom from inside your Classroom by clicking on the import PowerPoint Button:

Upload Content Button

You will get a screen allowing you to browse to your slides and a choice of where to display your slides. Then you can click on the Import Button to transfer your slides into your Classroom.

Import PowerPoint 

Your uploaded content will look like this:

Uploaded Slides

You can navigate your slides by clicking on the orange arrows  on top or by clicking on the individual slides. They will appear in the eboard, content frame, or a new window depending on where you chose to have them displayed.


How Do I Use the Application Sharing Feature?

Instead of loading content into your Classroom, you can share content by sharing your desktop or parts of your desktop through Application Sharing. Items or applications that you want to share will be pushed out to your participants. You will need to enter your Classroom by clicking on one of the links in your course:

Enter Classroom

You will see your Classroom and can click on the Share Button.  You will have to click through a couple of steps to activate the Application Sharing Feature.

Share Button

A window will pop up that allows you to choose to display your content in the content frame or in a new window. You can also choose whose desktop you want to share from the list of participants in your session.  After you make those choices, you click on the Begin Sharing Button.  The next step will pop up.

Begin Sharing

This pop up allows you to choose how much of your desktop you want to share:
Window - Select this option if you want to share only the application window (Use icon to select what you want to share.)
Screen Area - Use this option to share a select region of your computer screen
Full Desktop - This choice will share your entire desktop
Click OK after your choice and begin sharing.  Your particiapnts should see what you have selected to share.

Application Sharing Selection

If you wish to record an Application Sharing Session, please refer to the next section on, "How Do I Make Archives of My Lectures or Sessions using Wimba?"

How Do I Make Archives of My Lectures or Sessions Using Wimba?

If you are going to record a session with content, please refer to the section on how to add content to your Classroom.

Please plug in your USB headset with a microphone before entering the Classroom.

You can enter your Classroom by either of these ways:

Enter Classroom

Start Archive

Make sure your content is visible.
Lock your TALK.
Click on "Archive Stopped" at the top right of the presenter's panel.
It will look like a circle and then turn red.
You should hear a voice saying, "Archive Started" and see a message in the chat box.
Click on the same button to stop the archive when you are finished.
You should hear a voice saying that the Archive has been stopped and is being saved.
It will take a while if the recording is long.
The system will tell you when the archive has been saved.
You will have to go out of the class and come back inside to see your archive.
See the next  topic, "How Do I Access the Wimba Archives for My Course"?


How Do I Access the Wimba Archives for My Course?

Click on one of the links to your Classroom:

Enter Classroom

Close the Classroom when it opens.  You will see this screen:

Blackboard Collaborate Classroom Breadcrumb Trail 

Click on the Blackboard Collaborate Classroom link. You should see this screen:

Little Plus Sign to Expand Archives

In order to see this little plus sign after you make an archive, you have to go out to the main Moodle page
and click back on the links to your Classroom.  By clicking on the little plus sign you can get an expanded
list of the archives.

Highlighted Archive and MP3 and MP4

When you have multiple archives, you can double click the archive you want to start.  You can also
download the archvies in MP3 or MP4 file formats.


How Do I Rename My Archives?

Navigate to your list of archives as in the above steps, but instead of double clicking on the archive to enter it,
just select it until it turns blue.  Then click on Settings in the top menu.

Select Archive to Rename 

You will see this screen:

Rename Archive Title

Just fill in the name you want in the Title Space and save the changes at the bottom of the page.


Who Can You Contact for Help with Wimba?

Kathy Stevens, Montana Tech Distance Learning Coordinator
Office: 406.496.4837
Cell: 406.491.2410
Email: kstevens@mtech.edu

CTS Help Desk
Office: 406.496.4244
Email: ctshelpdesk@MTECH.EDU