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Academic   Advising

Frequently Asked Questions

  • Q: What is the faculty member’s role and responsibility in undergraduate academic advising?
    • A: Faculty advisors are expected to help students select courses in their disciplines, advise students regarding the courses that best fit with students’ academic and career goals, and advise students regarding careers and opportunities for graduate study. Faculty advisors are expected to be available to advise students when classes are in session, during final exam week, and for one week prior to the beginning of fall and spring semesters.
  • Q: How do I know who my advisees are?
    • A: Beginning in Fall 2016 you can log into MyMtech and select the Resources tab and then select advisor tools. This will give you a complete list of your advisees and allows you to email all, a few, or one of your advisees through outlook. In Spring 2017 you will be able to access an Advisor Roster within tutortrac. These lists are updated throughout the semester.
  • Q: How often should I advise my advisees?
    • A: Due to faculty’s teaching and research load it is recommended that advisors contact/meet with their advisees at least 1-2 times during the semester. However, it is considered best practice to contact/meet with your advisees at least five times during the semester (see the suggested advising calendar for more information).
  • Q: How should I start an advising appointment with a student?
  • Q: What kind of academic support does Montana Tech offer?
  • Q: What does it mean when a student is on academic probation?
    • A: Academic Probation means that a student has a cumulative GPA below a 2.0. Once on probation students CANNOT take more than 15 credit hours, MUST enroll in MT1016-College Success and MUST meet with the Director of Student Success (Dr. Vath) or the Dean of Students (Dean Beatty) by the 4th week of the term.
    • If a student is on their second probation and have already passed MT1016-College Success they MUST complete three (3) academic coaching sessions in the Academic Center for Excellence (ACE) before the end of the term.
    • If a student would like to appeal a probation requirement they must download/print and fill out the appeal form.
  • Q: What should I do about a student who has overwhelming family problems, mental health issues and other crises that affect their success at Montana Tech?
    • A: Students sometimes grapple with many different problems that affect their academic success. The Office of Student Affairs on campus looks into student cases where students have extraordinary non-academic pressures, have stopped. Faculty can also call the Director of Student Success, Dr. Carrie Vath to discuss student advising issues. Report a concerning behavior using our online forms.
  • Q: A student’s parents have been calling me. What should I tell them?
    • A: FERPA regulations protect student privacy and limit how much information faculty can give out to parents. Explain that you will need to check with Enrollment Services to determine if their son/daughter signed a FERPA waiver. If parents know their student did not complete the waiver you can direct them to the Authorization for Disclosure of Confidential Information form.
  • Q: How can I become a more proficient faculty advisor?